What information do we need?
Argyll and Bute Council will act as the ‘Data Controller’ in regard to the personal data you provide to us. The Data Protection Officer can be contacted at the Council’s headquarters is at Kilmory, Lochgilphead PA31 8RT. The email address is: data.protection@argyll-bute.gov.uk
[School NAME] has made a decision to with The Duke of Edinburgh’s Award to provide you with Education services. This means that personal information about you that you have previously provided in order to receive Education will be shared with this organisation. This information is contained in the General Education Privacy Notice which can be found on the Council Website. The personal data will include your first name, surname, date of birth and Scottish Candidate Number. You will also need to provide additional information in order to work towards The Duke of Edinburgh’s Award.
Why do The Duke of Edinburgh’s Award need this information?
Your information is being collected to allow use of the eDofE website to collate and submit evidence for The Duke of Edinburgh’s Award.
The legal bases for collecting your information in these circumstances are:
Article 6(1)(e) – Public task on the basis of the obligations placed on the Authority to provide education and track and monitor pupil progress as outlined in the legislation below:
- Education (Scotland) Act 1980
- Education (Additional Support for Learning) (Scotland) Act 2009
- Scottish Schools (Parental Involvement) Act 2006
- Standards in Scotland’s Schools etc. Act 2000
- Children and Young People (Scotland) Act 2014
What we will do with your information?
The information The Duke of Edinburgh’s Award collects from you will be processed and backed up in the UK.
Your information will be shared with the recipients or categories of recipients as detailed below:
|
Who we will share with |
Reason for Sharing |
|---|---|
| The Duke of Edinburgh’s Award | To provide individual accounts for the collation and submission of evidence. |
You should also be aware that your data may be downloaded from The Duke of Edinburgh’s Award by [School Name] and will be stored on school servers located within the United Kingdom. We will take all reasonable steps to ensure that your data is kept securely and more information on how we do this is provided on the Council website (www.argyll-bute.gov.uk) or can be provided in paper format on request to your School Support 01369 704000.
How long will The Duke of Edinburgh’s Award keep your information?
Personal data will be held by The Duke of Edinburgh’s Award for as long as you are using the service. The Duke of Edinburgh’s Award will delete accounts when they are no longer being used. This will be done within 12 months of the account no longer being used or when you reach the age of 25.
Data downloaded from The Duke of Edinburgh’s Award by the school will be kept as detailed in the General Education Privacy Notice. More information on Argyll and Bute Council’s retention schedule is provided on the Council website (www.argyll-bute.gov.uk) or can be provided in paper format on request to School Support 01369 704000.
Your Rights
When you provide information to the Council, you will have the following rights:
- to withdraw consent at any time, where the legal basis specified above is consent
- to lodge a complaint with the Information Commissioner’s Office
- to request access to your personal data
- to data portability, where the Legal basis specified above is i) consent or ii) performance of a contract
- to request rectification or erasure of your personal data, as so far as the legislation permits
If you would like this document in an alternative format, such as a hard copy, please contact [School Name] on [school phone number].
You can find out more about your rights in relation to data protection here: Council Website or from the Data Protection Officer by telephone or in writing, as detailed above.
Information Commissioner’s Office
The ICO is the UK’s independent body set up to uphold information rights.
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113 Email: casework@ico.org.uk
The Information Commissioner’s Office – Scotland
45 Melville Street, Edinburgh, EH3 7HL
Telephone: 0303 123 1115 Email: Scotland@ico.org.uk