What information do we need?
Argyll and Bute Council will act as the ‘Data Controller’ in regard to the personal data you provide to us. The Data Protection Officer can be contacted at the Council’s headquarters is at Kilmory, Lochgilphead PA31 8RT. The email address is: data.protection@argyll-bute.gov.uk
[School NAME] has made a decision to use a company called This is School (TIS, formerly This is Language) to provide you with Education services. This means that personal information about you that you have previously provided in order to receive Education will be shared with this company. This information is contained in the General Education Privacy Notice which can be found on the Council website at https://www.argyll-bute.gov.uk/data-protection#privacy . The personal data will include your first name and surname.
Why do TIS need this information?
Your information is being collected to help support your learning, monitor and report on your progress within school, specifically with regard to learning languages and geography.
There are enhanced benefits to the pupil, parents/carers and the school in using this tool.
The legal bases for collecting your information in these circumstances are:
Article 6(1)(e) – Public task on the basis of the obligations placed on the Authority to track and monitor pupil progress as outlined in the legislation below:
- Education (Scotland) Act 1980
- Education (Additional Support for Learning) (Scotland) Act 2009
- Scottish Schools (Parental Involvement) Act 2006
- Standards in Scotland’s Schools etc. Act 2000
- Children and Young People (Scotland) Act 2014
What we will do with your information?
Some of our external third party professional cloud services are based outside the European Economic Area (EEA) so their processing of your Personal Data will involve a transfer of data outside the EEA. Whenever we transfer your Personal Data out of the EEA, we ensure a similar degree of protection is afforded to it as if it was being processed in the UK. Although these countries are not subject to the same data protection laws as in the UK, Argyll and Bute Council has followed nationally agreed procedure to ensure TIS provides an adequate level of protection in accordance with UK data protection laws. No pupil data is transferred to sub-processors outside of the EEA.
Your information will be shared with the recipients or categories of recipients as detailed below:
|
Who we will share with |
Reason for Sharing |
|---|---|
| This is School and their associated subprocessors | TIS uses a small number of third party subprocessors – these are other companies that provide software services that help them do business. These companies help them do things like manage their data centres to make sure TIL is reliable and fast or provide software that powers their customer support. |
| Parents/carers | To involve them in your education |
You should also be aware that your data may be downloaded from TIS by [School Name] and will be stored on school servers located within the United Kingdom. Your downloaded data may also be held as paper files which are stored securely in school. We will take all reasonable steps to ensure that your data is kept securely and more information on how we do this is provided on the Council website (www.argyll-bute.gov.uk) or can be provided in paper format on request to your School Support 01369 704000.
How long will TIS keep your information?
Personal data will be held in TIS for as long as the pupil is using the service. All pupil data will be deleted within 6 months of the account becoming inactive or within a month of a teacher archiving a student, whichever is sooner. The data will be deleted from the database. Schools will delete pupil records when they leave the school. Accounts and its associated personal data can be deleted upon request.
Data downloaded from TIS by the school will be kept as detailed in the General Education Privacy Notice. More information on Argyll and Bute Council’s retention schedule is provided on the Council website (www.argyll-bute.gov.uk) or can be provided in paper format on request to School Support 01369 704000.
Your Rights
When you provide information to the Council, you will have the following rights:
- to withdraw consent at any time, where the legal basis specified above is consent
- to lodge a complaint with the Information Commissioner’s Office
- to request access to your personal data
- to data portability, where the Legal basis specified above is i) consent or ii) performance of a contract
- to request rectification or erasure of your personal data, as so far as the legislation permits
If you would like this document in an alternative format, such as a hard copy, please contact [School Name] on [school phone number].
You can find out more about your rights in relation to data protection here: www.argyll-bute.gov.uk/data-protection or from the Data Protection Officer by telephone or in writing, as detailed above.
Information Commissioner’s Office
The ICO is the UK’s independent body set up to uphold information rights.
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113
Email: casework@ico.org.uk
The Information Commissioner’s Office – Scotland
45 Melville Street, Edinburgh, EH3 7HL
Telephone: 0303 123 1115
Email: Scotland@ico.org.uk