What information do we need?
Argyll and Bute Council will act as the ‘Data Controller’ for the personal data you provide to us. The Data Protection Officer, who is responsible for ensuring personal data is managed in accordance with data protection legislation, can be contacted as follows:
Address: Iain Jackson, Governance and Risk Manager, Argyll and Bute Council, Governance and Law, Kilmory, Lochgilphead PA31 8RT.
Email: Iain.Jackson@argyll-bute.gov.uk or data.protection@argyll-bute.gov.uk
Telephone: 01546 604188 or 01546 605522
Unless specifically agreed with you, we will only collect personal data about you which does not include any special categories of personal information about you (also known as ‘sensitive personal data’. The information will however include details such as your name, address, e-mail address and is detailed on the School Let booking form.
Why we need this information?
Your information is being collected for the following purpose:
To make a booking for use of a primary school outwith school hours
We need to know this basic personal data in order to provide you with the services we provide and to establish our rights in relation to those services, as detailed in the contract (or service agreement) we have with you. If you do not provide this information then we will be unable to provide those services to you. We will not collect any personal data from you that isn’t needed for delivery of those services.
The legal basis for collecting your information in these circumstances is:
Public Interest: the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
Performance of a contract: We will act in accordance with the contract issued to you with regard to your school let
What we will do with your information?
All of the information we collect from you will be processed by staff in the United Kingdom.
Your information will be shared with the recipients or categories of recipients listed below:-
What we will do with your information:
|
Who we will share with |
Reason for Sharing |
|---|---|
|
School |
To pass information to the janitor/keyholder to facilitate the let |
|
Finance |
To process the invoice for payment |
You should also be aware that your data will be stored on servers located within the United Kingdom; the data will not be processed outside the European Union. We will take all reasonable steps to ensure that your data is kept securely and more information on how we do this can be provided on request to the Data Protection Officer, or to School Support: 01369 704000.
How long will we keep your information?
We will usually keep your information for a minimum of 1 year. After this period it will be destroyed under secure arrangements if it is no longer required for the lawful purpose for which it was obtained.
You may request to have your data removed at any time provided you do not have any school lets planned. More information on our retention schedule can be provided on request to the Data Protection Officer, or to School Support: 01369 704000.
Automated Decision Making
No automated decision making will be undertaken.
Your Rights
When you provide information to the Council, you will have the following rights:
- to withdraw consent at any time, where the lawful basis specified above is consent
- to lodge a complaint with the Information Commissioner’s Office – see below for details
- to request access to your personal data – please contact the Data Protection Officer if you wish to submit a request.
- to data portability, where the Legal basis specified above is i) consent or ii) performance of a contract
- to request rectification or erasure of your personal data, as far as the legislation permits – please contact the Data Protection Officer and provide details of what data you wish to be rectified or erased.
You can find out more about your rights in relation to data protection here: www.argyll-bute.gov.uk/data-protection or from the Data Protection Officer by telephone or in writing, as detailed above.
Information Commissioner’s Office
The ICO is the UK’s independent body set up to uphold information rights.
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113
Email: casework@ico.org.uk
The Information Commissioner’s Office – Scotland
45 Melville Street, Edinburgh, EH3 7HL
Telephone: 0303 123 1115
Email: Scotland@ico.org.uk