Issue - meetings

Report by IT Infrastructure Services Manager

The Short Life Working Group considered a report outlining the Council’s current video conferencing service and usage; and potential options available including a service managed by UHI and a redesigned internal service.  The IT Infrastructure Services Manager, who spoke to the report, noted that he was not aware the report was to include URTV and Webcasting and advised that this information would be made available for the next meeting of the Group.

Decision

The Short Life Working Group –

1.      Noted the report.

2.      Noted that information with regard to URTV and Webcasting would be provided to the next meeting.

3.      Noted that information would be provided to inform the final report on Governance issues associated with Councillors attendance at meetings via video conferencing.

4.      Requested that further information be provided with regard to the Services that could be offered by UHI to record and stream video conferencing meetings; to include the costs of such services; and their potential flexibility in the provision of a 24/7 support service for video conferencing.

5.      Requested that arrangements be put in place to obtain feedback on video conferencing for a period of one month to identify failure issues.

6.      Requested that information on estimated costs of officer travel time be provided in relation to attendance at an Area Committee; either in the Oban, Lorn and the Isles area or the Mid Argyll, Kintyre and the Islands area, for a period of 1 month.

(Reference:  Report by IT Infrastructure Services Manager dated 14 December 2012, submitted)