Agenda and minutes

Audit Committee 26 July 2002

The Committee approved the Minutes of the Audit Committee of 26 July 2002 as a correct record.

Presentation by Finance Department

The progress, for the period to 30 August 2002, on the improvements to financial control within Education was reported on by the Education Finance Team.

 

Decision

 

To note the progress made by the Education Finance Team

 

(Ref:  Report by Education Finance Control Monitoring Group dated 11 September 2002, submitted)

Report by Internal Audit Manager

A review regarding the progress made by management in the implementation of External Audit from Pricewaterhouse Coopers has been undertaken and was reported on by the Internal Audit Manager.

 

Decision

 

To note the contents of the Internal Audit Manager’s report and that it be followed up by Internal Audit.

 

(Ref:  Report by Internal Audit Manager dated 8 November 2002, submitted)

The Head of I.T. Infrastructure provided an update on the outstanding items on the second interim management letter 2000/01.

 

Decision

 

1. To note the explanations offered by the I.T. department and to request a further report to the next meeting on progress on compliance in the content of the KPMG review of the I.T. service and the departments success or otherwise in attracting the extra resources necessary to ensure compliance.

 

2. That a follow up report from Internal Audit on I.T. update be submitted to the

      Strategic Policy Committee.

 

(Ref:  Report by Head of I.T. Infrastructure dated 30 October 2002, submitted)

The Head of Corporate Policy submitted a report on Statutory Performance Indicators which was presented to the Strategic Policy Committee on 3 October 2002.

 

Decision

 

Agreed to note the present position and to continue to monitor progress.

 

(Ref:  Report by Head of Corporate Policy dated 8 November 2002, submitted, Report by Head of Corporate Policy dated 3 October 2002, submitted)

Report by Internal Audit Manager

The Internal Audit Manager outlined the progress made by management in the implementation of recommendations made by Audit Scotland, the Council’s new External Auditors.

 

Decision

 

Agreed to note the contents of the report.

 

(Ref:  Report by Internal Audit Manager dated 8 November 2002, submitted)

Report by Internal Audit Manager

The Internal Audit Manager updated the Committee on the review which was carried out in order to ascertain the position of Internal Audit in relation to resources and time available against the objectives set out in the Annual Audit Plan for 2002/03.

 

Decision

 

Agreed to note the contents of the report.

 

(Ref:  Report by Internal Audit Manager dated 8 November 2002, submitted)

Report by Internal Audit Manager

The progress on the Audit work performed by Internal Audit during the second quarter of 2002/03 was reported on by the Internal Audit Manager.

 

Decision

 

1.                  To note the progress made with the Annual Audit Plan 2002/03

 

2.                  That further progress reports be presented to future meetings of the

Committee.

 

(Ref:  Report by Internal Audit Manager dated 8 November 2002, submitted)

Report by Director of Corporate & Legal Services

The Director of Corporate & Legal Services submitted a report which had previously been before the Standards Committee, on 31 October 2002.

 

Decision

 

1.                  Agreed to note the appendix action points.

 

2.                  Agreed that a report on Risk Management be presented to the next meeting

 

(Ref:  Report by Director of Corporate & Legal Services dated October/November 2002, submitted)

Report by Director of Corporate & Legal Services

The Director of Corporate & Legal Services submitted a report detailing the need to look forward to the period up to and beyond the Council Elections in May 2003.

 

Decision

 

1.                  Agreed to add in wording ‘ceased to be a Councillor on or since the day of the preceding ordinary Elections’ as stated in 3.7 (1) & (2) of the report.

 

2.                  Agreed to endorse the Standards Committee approach regarding continuation of Independent Members serving no more than two consecutive terms and that a person should not be appointed as an Independent Member who is a relative or a close friend of a current Councillor of this Council.

 

3.                  Agreed to recommend the foregoing to the Council.

 

(Ref:  Report by Director of Corporate & Legal Services dated 8 November 2002, submitted).