Venue: Castle House, Dunoon
Contact: Shirley MacLeod Tel: 01369 707134
Note | No. | Item |
---|---|---|
APOLOGIES Minutes: Apologies for absence were given from:- Jayne Lawrence-Wynch, Area Manager (Operations) David Clements, IOD Programme Manager Alistair MacGregor, ACHA General introductions were made and the Chair welcomed the new Area Committee Manager to the Area Governance Team. |
||
Advance notification had been given by Executive Director of
Customer Services that the meeting would be inquorate
due a consensus of opinion between Members that no business would be transacted
and that Members would not attend the meeting as a mark of respect for the former
Provost Petrie due to a sudden, unexpected family bereavement. The meeting was rescheduled for Wednesday 11th June 2014 at 9:30am. |
||
DECLARATIONS OF INTEREST Minutes: Councillor Gordon Blair declared a non-financial interest in
relation to item 6(a) (Third Sector Grants – Evaluation Report) as a Member of
the Cowal Fiddle Workshop. Councillor Robert Macintyre declared a non-financial
interest in relation to item 6(b) (Third Sector Grant Application - Bute
Agricultural Show) as a Member of the Bute Agricultural Society. He left the room and took no part in the
discussion of this item. Councillor Dick Walsh declared a non-financial interest in item 20(b) (Dunoon CHORD – Queen’s Hall Property Acquisition) as a Trustee of the Cowal Hospice Trust. |
||
MINUTES |
||
Bute and Cowal Area Committee - 1st April 2014 PDF 99 KB Minutes: The Minute of the meeting of Bute and Cowal
Area Committee of 1 April 2014 was approved as a correct record. Members requested that the style of future Minutes be altered to reflect any debate which takes place in regards to agenda items, for the benefit of the external reader, who may not have attended the meeting. The Area Governance Manager agreed to take the comments made by Members back to the Centre and discuss the best way to adjust Minutes to reflect Members wishes in line with the current reviews taking place. |
||
Bute and Cowal Special Area Committee - 9th April 2014 PDF 42 KB Minutes: The Minute of the meeting of Bute and Cowal Special Area Committee of the 9 April 2014 was approved as a correct record. |
||
Forward Dunoon and Cowal Group - 14th April 2014 (for noting) PDF 77 KB Minutes: The Minute of the meeting of Forward Dunoon and Cowal Group of 14 April 2014 was noted. |
||
Cowal Community Safety Forum - 28th April 2014 (for noting) PDF 57 KB Minutes: The Minute of the meeting of Cowal Community Safety Forum of 28 April 2014 was noted. |
||
Bute Community Safety Forum - 2nd May 2014 (for noting) PDF 56 KB Minutes: The Minute of the meeting of Bute Community Safety Forum of 2 May 2014 was noted. |
||
Rothesay Common Good Fund - 6th May 2014 (for noting) PDF 13 KB Minutes: The Minute from the meeting of Rothesay Common Good Fund of 6 May 2014 was noted. |
||
ACHA Verbal update by Alistair MacGregor, Chief Executive of ACHA Minutes: Having noted the submitted apologies by Alistair MacGregor due to the adjournment of the Area Committee meeting, Members agreed that the item be postponed until the next Area Committee meeting in August. |
||
AREA SCORECARD - FQ4 PDF 220 KB Report by IOD Programme Manager Minutes: Members considered a report outlining performance and exceptions for financial quarter 4 of
2013-14. Discussion took place over many elements of the report, in
particular Planning, Adult Care and Dog Fouling. Officers from each Service addressed the concerns
of Members, with Shirley MacLeod reminding Members that a workshop, enabling
Members to identify the things they wished to see on future scorecards, was
scheduled to take place at the Business Day meeting in September. She explained that it had been scheduled at
this time to incorporate the finalised Single Outcome Agreement and that
Members would have a chance to liaise with Service Managers at this time to
discuss both the Service and Corporate Plans.
Decision: Members agreed to note the report. (Ref: Report by Executive Director of Customer Services, dated 3rd June 2014, submitted). |
||
THIRD SECTOR GRANTS |
||
Report by Community Development Officer Minutes: Members considered a report outlining how the funding from
grants to the Third Sector was spent in 2013/2014. Members noted that the information was
provided from the end of year project monitoring reports which were completed
by the organisations that received funding.
A total of £35,000 was awarded to 29 organisations. Members were dissatisfied to note that 8 end
of year project monitoring reports remained outstanding. Decision:
(Ref: Report by Executive Director of Community Services, dated 3rd June 2014, submitted). |
||
Having declared a non-financial interest in the following
item, Councillor Robert Macintyre, left the room and took no part in the
discussion. Councillor Bruce Marshall took the Chair. |
||
Bute Agricultural Show PDF 163 KB Report by Community Development Officer Additional documents: Minutes: Members considered a report detailing recommendations for
the award of a Third Sector Grant for the Bute Agricultural Society. It was noted that this item had been carried
forward from the April Area Committee and at the Members request a profit and
loss statement was produced for the 2013/14 year showing a loss. Discussion regarding the economics of running a show of this
nature, with Members noting the relatively small grant request in comparison to
the actual cost of running the annual show.
Decision:
(Ref: Report by Executive Director of Community Services, dated 3rd June 2014, submitted). |
||
Councillor Robert Macintyre returned to the room for agenda Item 7 and took the Chair. |
||
VARIATION TO DUNOON GRAMMAR SCHOOL OPENING HOURS - SCHOOL TRANSPORT PDF 63 KB Report by Integrated Transport Manager Minutes: Members considered a report outlining the decision taken by
the Education Service in consultation with parents, pupils and the local
community to vary the opening hours of Dunoon Grammar
School to 0845 each morning to 1545, Monday to Wednesday and an earlier closure
of 1440 on Thursday and Friday. David
Mitchell addressed Members advising that the new hours would allow the school
to further embrace the Scottish Governments rationale for Curriculum for
Excellence. Discussion was had surrounding the bus schedules arriving to
collect pupils, particularly on a Thursday and Friday with both Douglas Blades
and David Mitchell reassuring Members that other Services were being put in
place and that extra-curricular activities would be available after 1440 on a
Thursday and Friday should pupils wish to
participate . Decision: Members agreed to note the report and recommendations
contained therein. (Ref: Report by Executive Director of Development and
Infrastructure Services, dated 3rd June 2014, submitted) David Mitchell took the opportunity to thank Members for the continuing support throughout his first year as Head Teacher. |
||
PRIMARY SCHOOLS - ANNUAL UPDATE PDF 3 MB Report by Quality Improvement Officer Minutes: Members considered the annual update report on the 14
Primary Schools in the Bute and Cowal Area. The
report included photos and news items from the 11 Cowal
and 3 Bute schools. Discussion ensued in regards to Eco Learning, where it was identified
that pupils were already aware of issues such as dog fouling. Further discussion surrounding the
recruitment of various posts throughout the area and falling school roles was
had, with Fiona Johnstone agreeing to collate the
projected roles for the next year and send to Members by email. Decision: Members agreed to note the contents of the report. (Ref: Report by the Quality Improvement Officer, submitted). |
||
OLDER PEOPLES CARE AT HOME SERVICE UPDATE - FQ4 PDF 88 KB Report by Area Manager (Operations) Minutes: Members considered a report providing an update on the findings of the 4th quarterly evaluation of the Care at Home provision within the Bute and Cowal area. Discussion ensued regarding the difficulties found in rural areas of getting and maintaining care packages. Recruitment was identified as being an issue in this regard, with Members enquiring as to the conditions of service by some providers. Dissatisfaction was expressed in regards to the Care Inspection grades, particularly the grade 3 rating of adequate by one provider. Councillor Breslin requested that it may be useful to look back over previous periods to see if there is a trend. He requested that he would like to see a report brought to the next Area Committee to include the total number of hours against the total number of individuals and total number of spot checks carried out, identifying the number of staff involved in these checks. Further discussion followed in relation to other areas within Argyll and Bute which have carers providing an adequate standard of care at a grade 3. Decision: Members agreed to note the detail in the report. Members requested that officers progress their work to investigate further the performance of Mears and to report to a specially convened Area Committee with assurances that the future care provided by Mears will satisfy good standards of quality of management and leadership, quality of staffing and the provision of good standards with improvement to the quality of care and support. (Ref: Report by Executive Director of Customer Services, dated 3rd June 2014, submitted). |
||
IMPLEMENTATION OF AMENITY SERVICES SAVINGS PDF 74 KB Report by Amenity Services Performance Manager Minutes: Members considered a report outlining the budget savings and
revised service specification by Amenity Services for 2014/15 and the progress
to date. Discussion in relation to verges receiving the first cut of
the season was had, with Jim Smith agreeing to forward the programme to all
Members. Decision: The Members noted the contents of the report. (Ref: Report by Executive Director of Customer Services, dated 3rd June 2014, submitted). |
||
GUILDFORD SQUARE PARKING CHARGES PDF 66 KB
Report by Traffic and Development Manager Minutes: Members considered a report providing additional information
in regard to the parking arrangements in Guildford Square, Rothesay
associated with the new store development. Decision: Members agreed to note the report. (Ref: Report by Executive Director of Development and Infrastructure Services dated 3rd June 2014, submitted) |
||
LIGHTING AT SANDBANK PLAYPARK AND LIGHTING COLUMNS IN BROXWOOD PDF 98 KB Report by Head of Roads and Amenity Services Minutes: Members considered a report which provided an update in regard to the lighting at Sandbank Play Park. Discussion ensued in relation to the possible funding applied for by Sandbank Trust. Decision:
(Ref: Report by Executive Director of Development and Infrastructure Services dated 3 June 2014, submitted). |
||
CASTLE LODGE GATE HOUSE PDF 70 KB Report by Head of Roads and Amenity Services Minutes: Members considered a report which highlighted that the
Castle Lodge gatehouse is in a state of disrepair and in need of works to
initially make it safe and then bring back into use. Members recognised that the building, which lies within the
Development and Infrastructure inventory of assets, is classed as grade B
listed building, and as such recognised that associated costs in regards to any
of the 8 options provided within the report could be excessive. Decision: 1.
The Members noted the contents of this report,
and 2.
Agreed that a further report be brought back to
the Area Committee meeting in August, exploring options 1, 2 and 8, and
providing a breakdown of costs for each option.
In regards to the information provided for option 8, it was agreed that
advertising for tenders be carried out. (Ref: Report by Executive Director of Development and Infrastructure Services, dated 3rd June 2014, submitted). |
||
MEMBERS SATISFACTION SURVEY PDF 134 KB Report by Area Governance Manager Minutes: Members considered a report outlining the outcome of the
short satisfaction surveys that the 36 Elected Members of Argyll and Bute are
asked to complete on an annual basis.
The survey is intended to measure the effectiveness of the support
offered to them by the Governance and Law Service and to thereafter identify
any improvements which can be made and delivered. The paper advised of the results of the 2014
survey. Decision:
(Ref: Report by Executive Director of Customer Services, dated 3rd June 2014, submitted.). |
||
The Committee resolved in terms of Section 50A(4) of the Local Government
(Scotland) Act 1973, to exclude the public for the following items of business
on the grounds that it was likely to involve the disclosure of exempt
information as defined in the appropriate paragraphs of Part 1 of Schedule 7A
to the Local Governments (Scotland) Act 1973. |
||
E1 |
Bute Care Home Provision Report by Head of Adult Care Minutes: Members considered a report updating on the issue of the provision of residential care for older people on the island of Bute. Decision:
(Ref: Report by Executive Director of Community Services, dated June 2014, submitted). |
|
E2 |
ROYAL HOTEL, ROTHESAY Report by Building Standards Manager Minutes: Members considered a report providing a summary of progress
to May 2014 of the works being carried out at the Royal Hotel, Rothesay. Decision: Members agreed to note the report. (Ref: Report by Executive Director of Development and Infrastructure Services, dated 13 May 2014, submitted). |
|
E3 |
DUNOON 5 ASIDE PITCH Report by Amenity Services Performance Manager Minutes: Members considered a report providing further details in
regards to the options for operating the five-a-side all weather pitches at Dunoon Stadium. The
report provided a business case and further information to allow the Members to
make a decision on the future of the facility. Decision:
(Ref: Report by Executive Director of Development and Infrastructure Services dated 3rd June 2014, submitted). |
|
E4 |
ROTHESAY HARBOUR Report by Legal Services Manager Minutes: Members considered a report advising of the informal
consultation on the proposed new byelaws for Rothesay
Harbour. Councillor MacIntyre
read out a letter from George MacKenzie, which Mr
Kelly agreed could be considered as part of the consultation process. Councillor MacIntyre
gave the letter to Mr Kelly who advised that he would write to Mr MacKenzie addressing the points raised. Motion: Agree recommendation 2.1 of report and note the progress on
revising the outdated bye laws for revision is closely related to the long
standing issue between the owner of the vessel Seahorse 2 and Rothesay Harbour management. This motion expresses concern at the lack of progress in
settling the claim against the Council and requests that an urgent report is
prepared by officers for an emergency meeting of the Harbour Authority, date to
be agreed. This report will propose
options to settle the claim, one of which will be agreed by the Harbour
Authority with, if necessary, that agreed option being put to a full Council
meeting for final approval. Moved by Councillor Breslin,
seconded by Councillor Strong. Amendment: To agree to recommendation 2.1 in the report. Moved by Councillor Walsh, seconded by Councillor Scoullar. Decision: On a show of hands vote the Amendment was carried by 5 votes
to 4 and the Area Committee resolved accordingly. (Ref: Report by Legal Services Manager – Commercial, dated 3rd June 2014, submitted). |
|
E5 |
ROTHESAY CHORD - ROTHESAY PAVILION DESIGN SCHEME Report by Project Manager Minutes: Members considered a report outlining the proposed design
for the Rothesay Pavilion (RIBA Stage 3 D/3
Development Design), to repair, refurbish and upgrade the Category A listed
building. Members noted that once this
process has been completed Planning and Listed Building Consent applications
can be made. Decision: Members agreed the recommendation contained within the
report. (Ref: Report by Executive Director of Development and Infrastructure Services, dated June 2014, submitted). |
|
DUNOON CHORD |
||
E5 |
Queen's Hall Regeneration - Stage D Design Report by Regeneration Project Manager Minutes: Members considered a report seeking approval of the proposed
design for the Queens Hall to refurbish the building making the most of its
waterfront location and improving the town centre. Decision: Members agreed the recommendations contained within the submitted
report.
(Ref: Report by Executive Director of Development and Infrastructure Services, dated 3rd June 2014, submitted). |
|
Councillors MacIntyre and Strong left the meeting at 3.20pm. |
||
E6 |
Queen's Hall Regeneration - Property Acquisition
Report by Regeneration Project Manager Minutes: Members considered a report outlining the current status of
the property acquisition process and associated costs involved in the purchase
of the affected properties. Motion: That the Area Committee
ask the Council for additional funds to bring the contingency funding for this
project to a suitable level as agreed by
the Project team. Moved by Councillor Breslin,
seconded by Councillor Blair. Amendment: To agree the recommendations outlined at section 2.0 of the
submitted report. Moved by Councillor Walsh, seconded by Councillor Marshall. Decision: On a show of hands vote the Amendment was carried by 5 votes
to 2 and the Area Committee resolved accordingly. (Ref: Report Executive Director of Development and Infrastructure Services, dated 3rd June 2014, submitted). |
|
E5 |
Dunoon Wooden Pier Regeneration - Position Paper Report by Regeneration Project Manager Minutes: Members considered a report providing an update on the
proposals being explored to return Dunoon Pier to
public and economic use by the redevelopment of the existing Victorian
Buildings. Decision: Member agreed to the recommendations contained within the
submitted report. (Ref: Report by Executive Director of Development and Infrastructure Services, dated 3rd June 2014, submitted). |
|
E1 Paragraph 6 Information relating to the financial
or business affairs of any particular person (other than the authority). |
||
Paragraph 8 The amount of any expenditure proposed
to be incurred by the authority under any particular contract for the
acquisition of property or the supply of goods or services. |
||
E2 Paragraph 6 Information relating to the financial
or business affairs of any particular person (other than the authority). |
||
Paragraph
12 Any instructions to counsel and any opinion of counsel (whether or not
in connection with any proceedings) and any advice received, information
obtained or action to be taken in connection with- (a)
any legal proceedings
by or against the authority, or (b)
the
determination of any matter affecting the authority, (whether, in either case,
proceedings have been commenced or are in contemplation). |
||
Paragraph
13 Information which, if disclosed to the public, would reveal that the
authority proposes- (a)
to give under
any enactment a notice under or by virtue of which requirements are imposed on
a person; or (b) to make an order or direction under any enactment. |
||
E3 Paragraph 6 Information relating to the financial
or business affairs of any particular person (other than the authority). |
||
E4 Paragraph
13 Information which, if disclosed to the public, would reveal that the
authority proposes- (a)
to give under
any enactment a notice under or by virtue of which requirements are imposed on
a person; or (b) to make an order or direction under any enactment. |
||
E5 Paragraph 8 The amount of any expenditure proposed
to be incurred by the authority under any particular contract for the
acquisition of property or the supply of goods or services. |
||
E6 Paragraph 9 Any terms proposed or to be proposed by
or to the authority in the course of negotiations for a contract for the
acquisition or disposal of property or the supply of goods or services. |
||
Paragraph
13 Information which, if disclosed to the public, would reveal that the
authority proposes- (a)
to give under
any enactment a notice under or by virtue of which requirements are imposed on
a person; or (b) to make an order or direction under any enactment. |