Agenda and minutes

The Chair ruled and the Committee agreed to take item 15. Notice of Motion under Standing Order 13, out of sequence to facilitate Councillor Breslin’s attendance, as he had to leave for another meeting. This item was taken after item 4. Public and Councillor Question Time.

The Chair ruled and the Committee agreed to take item 19. Castle Lodge Gate House out of sequence to facilitate officer attendance. This item was taken after item 16 Westchurch Progress Update.

The Chair ruled and the Committee agreed to take the item considered at number 20 in this minute (Rothesay Pavillion Full Business Case) as an urgent item by virtue of potential implications on funding.

 

Apologies for absence were intimated from:

David Clements, Programme Manager, Customer Services

Councillor Robert MacIntyre declared a non-financial interest in relation to Third Sector Grants which was dealt with at item 6, section 3 (Bute Agricultural Society) of this minute, citing that he was a member of this group. He left the room and took no part in the discussion of this section of the item.

 

Councillor Gordon Blair declared a non-financial interest in relation to Third Sector Grants which was dealt with at item 6, section 6 (Cowal Fiddle Workshop) of this minute, citing that he was a member of this group. He left the room and took no part in the discussion of this section of the item.

 

Councillor Bruce Marshall declared a non-financial interest in relation to Third Sector Grants which was dealt with at item 6, section 8 (Dunoon Burgh Hall Trust) of this minute, citing that he was a member of this group. He left the room and took no part in the discussion of this section of the item.

 

 

 

The minute of the Bute and Cowal Area Committee of 3^rd February 2015 was approved as a correct record.

 

The minute of the Bute and Cowal Special Area Committee of 3^rd March 2015 was approved as a correct record.

The minute of the meeting of the Bute Community Safety Forum of 13^th February 2015 was noted.

The minute of the meeting of the Cowal Community Safety Forum on 18^th February was noted.

The minute of the meeting of the Forward Dunoon and Cowal Group of 18^th February 2015 was noted.

The minute of the Cowal Highland Gathering Partnership of 23^rd March 2015 was noted.

The minute of the meeting of the Cowal Transport Forum of 27^th March 2015 was noted.

No public or Councillor questions were raised.

A discussion took place between Members and it was noted that clarification was sought regarding the Motion at item 14 of the agenda, it was clarified that this motion relates only to Phase 2 of works on Dunoon Pier.

 

The Bute and Cowal Area Committee wishes to work in partnership with the Dunoon Community Pier Trust to ensure that the historic Dunoon Pier is refurbished and brought back into use in a manner that reflects the community’s views on what the pier should be used for.

 

The Bute and Cowal area committee recommends to the full council that a new sub-committee of the area committee is created for this purpose. The sub-committee will have responsibility for the refurbishment and future use of the pier and officers will report to this sub-committee. The sub-committee will in turn report to the area committee. The proposal is that the sub-committee comprises 3 elected members from the Dunoon and Cowal wards and 3 members of the board of Dunoon Community Pier Trust.

 

The 3 elected members from these 2 wards will be determined by a decision of the area committee for Bute and Cowal. The 3 members of the SCIO board will be determined by that board. The sub-committee will elect a chair and vice chair at its first meeting if the creation of the sub-committee is agreed by the full council.

 

Proposer         Cllr Michael Breslin

Seconder        Cllr Bruce Marshall

 

 

The Bute and Cowal Area Committee wishes to work in partnership with the Dunoon Community Pier Trust to ensure that the historic Dunoon Pier is refurbished and brought back into use in a manner that reflects the community’s views on what the pier should be used for. The Bute and Cowal area committee recommends to the full council that a new subcommittee of the area committee is created for this purpose. The sub-committee will have responsibility for the refurbishment and future use of the pier and officers will

report to this sub-committee. The sub-committee will in turn report to the area

committee. The proposal is that the sub-committee comprises 3 elected members from the Dunoon and Cowal wards and 3 members of the board of Dunoon Community Pier Trust. The 3 elected members from these 2 wards will be determined by a decision of the area committee for Bute and Cowal. The 3 members of the SCIO board will be determined by that board. The sub-committee will elect a chair and vice chair at its first meeting if the creation of the sub-committee is agreed by the full council.

 

Proposer Cllr Michael Breslin                            Seconder Cllr Bruce Marshall

 

Amendment

That the Bute and Cowal Area Committee does not agree to recommend to the full Council the establishment of a sub-committee for the purposes as set down in the Notice of Motion.

The Bute and Cowal Area Committee instead agrees to recommend the establishment of a partnership arrangement between the Area Committee and the Board of Dunoon Community Pier Trust supported by appropriate Council Officers.

The purpose of the partnership is to consider the future use of the pier and it’s buildings and how additional funds can be generated that can be used to enhance the structure and add value to the current works proposed by the Council.

The minute of the partnership meetings will be presented to the Bute and Cowal Area Committee.

 

Proposer Cllr Dick Walsh                                Seconder Cllr James McQueen

 

Decision

On a show of hands vote, the motion was carried by 5 votes to 4 and the Committee resolved accordingly.

 

(Ref: Notice of Motion by Councillor Michael Breslin and Seconded by Councillor Bruce Marshall, submitted)

(Ref: Notice of Amendment by Councillor Dick Walsh and Seconded by Councillor James McQueen, submitted)

Report by Programme Manager

The Committee considered a report containing the Area Scorecard for FQ3 2014-2015, along with the new planning measures that were detailed on the scorecard.

 

Decision

1.    The Committee noted the contents of the report.

2.    The Committee agreed the recommendations as outlined in 2.1 of the report.

 

(Ref: Report by Programme Manager dated 7 April 2015, submitted.)

Councillor Michael Breslin left the meeting.

Councillors Robert MacIntyre, Gordon Blair and Bruce Marshall having declared non-financial interests in relation to Third Sector Grants items 6(3), 6(6) and 6(8) respectively, left the room and took no part in the discussion of these sections of this item.

Councillor Alex McNaughton took the Chair for consideration of section 3 of item 6.

 

Report by Service Standards Officer

The Service Standards Officer along with the Community Development officer provided the Committee with a report that detailed recommendations for the award of Third Sector Grants (including events and festivals) to Third Sector organisations for Bute and Cowal for their consideration.

 

Decision

1.    The Committee noted the contents of the report.

2.       The Committee agreed the recommendations as follows:

 

Ref No	Organisation	Total Project Cost	Grant Awarded
1	Ardentinny Community Trust	£23,000	£1,600
2	Argyll and Bute Youth Forum *	£4,760	£250
3	Bute Agricultural Society*	£10,799	£520 Underwrite
4	Bute Community Land Company	£8,110	£3000
5	Cowal Community Care Forum	£7,532	£1,600
6	Cowal Fiddle Workshop	£2,640	£240
7	Dunoon and Cowal Youth Project	£6,000	£3,000
8	Dunoon Burgh Hall Trust	£8,390	£1,200
9	Friends of Loch Lomond & The Trossachs (B&C)	£3,000	£1,500
10	Innellan Bowling and Tennis Club	£4,190	£1,500
11	Lochgoilhead Fiddle workshop	£4,613	£1,940
12	Rothesay & District Pipe Band	£14,820	£3,500
13	Rothesay Pavilion Charity *	£37,000	£4,000
14	Tee In the Port *	£7,250	£2,300
15	Visit Bute / Isle of Bute Marketing & Tourism Ltd*	£5,700	£2,850

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 (Ref: Report by Service Standards Officer dated 7 April 2015, submitted)

Councillor Robert MacIntyre resumed the Chair at section 4 of item 7 of the agenda.

Report by Contracts Manager

The Contracts Manager presented a report to the Committee for consideration, providing details of the proposed roads reconstruction programme for 2015/2016.

 

Decision

1.    The Committee noted the contents of the report.

2.    The Committee noted the recommendation at 3.1 of the report.

 

(Ref: Report by Contract Manager dated 7 April 2015, submitted)

Report by Contracts Manager

The Contracts Manager took the Committee through a report for consideration which provided a summary of the issues raised at the parking review workshop for Bute and Cowal held on 15 January 2015.

 

Decision

1.    The Committee noted the contents of the report.

2.    The Committee agreed the recommendation outlined at item 3 of the report.

 

(Ref: Report by Contracts Manager dated 7 April 2015, submitted)

Report by Contracts Manager

The Contracts Manager took the Committee through item 4.2 of the Traffic Management and Parking Review update, which related to the recently introduced road traffic calming measures at Kilbride road, Dunoon.

 

(Ref: Report by Contracts Manager dated 7 April 2015, submitted)

Report by Head Teacher, Rothesay Academy

The Committee considered a report which provided information relating to the current staffing situation in the secondary department at Rothesay Academy. The report provided a breakdown of currently filled posts as well as identifying vacancies within the current staffing compliment.

 

Members made reference to the report and raised concerns that the school is not offering all subjects on the current curriculum.

 

Decision

The Committee noted the contents of the report.

 

(Ref: Report by Education Manager dated 7 April, submitted)

Report by Area Manager, Adult Care

The Area Manager – Adult Care took the Committee through a report which provided an update on the current home care service provision in Bute and Cowal, which includes recent development improvements as well as a breakdown of the number of service users awaiting a service in the Bute and Cowal Area. Members were also informed that service providers would now be put into zoned areas within Bute and Cowal to help cut down on travel time for workers.

Decision

The Committee noted the contents of the report.

 

(Ref: Report by Area Manager-Adult Care dated 7 April 2015, submitted)

Report by SDS Project Manager

The Project Manager for Self Directed Support took the Committee through a report that provided a review of the progress to date in respect of the implementation of the Social Care Self-directed Support Scotland Act 2013 following it’s enactment on 1^st April 2014.

 

Councillor Strong noted that she found the content of the report quite technical.

 

Decision

The Committee noted the contents of the report.

 

(Ref: Report by Project Manager SDS dated 7 April 2015, submitted)

Councillor Robert MacIntyre left the room. Councillor Alex McNaughton took the Chair.

Report by Amenity Performance Manager

The Committee considered a report that was presented by the Amenity Performance Manager, providing an update regarding the future management of the shingle beach area at the West Bay, Dunoon, and the outcomes from a Members workshop that was held to discuss the future plans for the West Bay area.

 

Decision

The Committee noted the contents of the report.

 

(Ref: Report by Amenity Performance Manager dated 7 April 2015, submitted)

Councillor Robert MacIntyre resumed the Chair

Presentation by Economic Development Manager

The Committee considered a report and presentation by the  Head of Economic Development which provided feedback on the delivery of the actions and in-year success measures within the Bute and Cowal Economic Development Action Plan 2014/2015.

 

Members noted that this was an excellent report.

 

Decision

1.    The Committee noted the contents of the report.

2.    The Committee agreed the recommendations as outlined in 2.2 of the report.

 

(Ref: Report and Presentation by the Head of Economic Development dated 7 April 2015, submitted)

Report by Building Standards Manager

The Committee considered a report by the Built Heritage Conservation Officer which provided an update on the current position of the West Kirk, Rothesay.

A verbal update by the Building Standards surveyor was also provided on the structure of the building and the safety concerns and maintenance costs relating to the building.

 

 

Decision

1.    The Committee noted the contents of the report.

2.    The Committee noted the verbal update by Building Standards.

 

(Ref: Report by Built Heritage Conservation Officer dated 7 April 2015, submitted)

(Ref: Verbal update by Building Standards Surveyor dated 7 April 2015, submitted)

 

The Committee resolved in terms of Section 50A(4) of the Local Government (Scotland) Act 1973, to exclude the public from the following item of business on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraphs 8 and 9 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

Report by Head of Roads and Amenity Services

The Committee considered a report by the Head of Road’s and Amenity Services which provided an update on the position relating to Castle Lodge Gate House, Dunoon.

 

Decision

The Committee noted the contents of the report.

 

(Ref: Report by Head of Roads and Amenity Services dated 7 April 2015, submitted)

Report by Estates Surveyor

The Committee considered a report by the Estates Surveyor on the proposed sale of the site at Spence Court, Dunoon to Fyne Homes Ltd.

 

Decision

1.    The Committee noted the contents of the report.

2.    The Committee agree the recommendations at outlined in 3.1 of the report.

 

 

(Ref: Report by Estates Surveyor dated 7 April 2015, submitted)

Report by Estates Surveyor

The Committee considered a report by the Estates Surveyor relating to the potential sale of ground at Watergate, Rothesay.

 

Decision

1.    The Committee noted the contents of the report.

2.    The Committee Agreed the Recommendations as outlined in 3.1 and 3.2 of the report.

 

(Ref: Report by Estates Surveyor dated 7 April 2015, submitted)

Report by Regeneration Project Manager

The Committee considered a report by the Regeneration Project Manager which is the fourth in a series of property acquisition updates in relation to the Queens Hall redevelopment project.

 

Decision

The Committee noted the contents of the report.

 

(Ref: Report by Regeneration Project Manager dated 7 April, submitted)

A Firth Heritage representative along with the CHORD Project Manager took the Committee through the full business case for the development of Rothesay Pavillion which will provide a cultural and community hub for residents and visitors to Bute.

 

Decision

1.    The Committee noted the contents of the report.

2.    The Committee agreed the recommendations as outlined in 1.2 of the report.

 

(Ref: Report by CHORD Project Manager dated 7 April 2015, submitted)