Venue: Eaglesham House, Rothesay
Contact: Andrea Moir, Senior Area Committee Assistant - 01369 708662
Note | No. | Item |
---|---|---|
At
the commencement of the meeting the Chair of the Bute and Cowal
Area Committee commended Argyll and Bute Council’s staff on their level of work
in order to keep the roads clear during the recent inclement weather
conditions. |
||
APOLOGIES Minutes: No apologies for absence were intimated. |
||
DECLARATIONS OF INTEREST Minutes: Councillor Reid declared a non-financial interest in relation to Supporting Communities Fund which was dealt with at item 5, Section 6 (Kirn Gala and Blairmore Village Trust) of this minute, citing he was a member of these groups. Councillor Anderson declared a non-financial interest in
relation to Supporting Communities Fund which was dealt with at item 5, Section
6 (Kirn Gala) of this minute, citing he was a member
of this group. Councillor Blair declared a non-financial interest in
relation to Supporting Communities Fund which was dealt with at item 5, Section
6 (Cowal Community Orchestra and Cowal
Fiddle Workshop) of this minute, citing he was a member of these groups. Councillor Findlay declared a non-financial interest in
relation to Supporting Communities Fund which was dealt with at item 5, Section
6 (Bute Scouts) of this minute, citing he was a member of this group. Councillor Scoullar declared a
non-financial interest in relation to Tilhill
Forestry – Extraction of Timber at Auchenlochan –
KCFC – Fyne Homes – Use of Council Access Road which was dealt with at item 10
of this minute, citing he was appointed by Argyll and Bute Council to sit on
the board for Fyne Homes. |
||
MINUTES |
||
Bute and Cowal Area Committee 5th December 2017 PDF 98 KB Minutes: The minute of the Bute and Cowal Area Committee held on the 5th December 2017 was approved as a correct record. |
||
Cowal Transport Forum 6th December 2017 (for noting) PDF 135 KB Minutes: The
minute of the Cowal
Transport Forum meeting held on 6th December 2017 was noted. |
||
Bute and Cowal Community Planning Group 6th February 2018 (for noting) PDF 236 KB Minutes: The
minute of the Bute and Cowal Community Planning Group
held on 6th February 2018 was noted. |
||
The Chair ruled and the Committee agreed to take items 7, 8
and 10 of the agenda together to facilitate an officer attending by Lync. |
||
PUBLIC AND COUNCILLOR QUESTION TIME Minutes: Inspector Duncan MacLean, Police Scotland introduced himself to the Committee and intimated that he looked forward to working with the Members of the Bute and Cowal Area Committee in the future. |
||
Having declared a non-financial interest Councillors
Anderson, Blair, Findlay and Reid left the room and took no part in the
discussion of the following item. |
||
SUPPORTING COMMUNITIES FUND PDF 107 KB Report by Community Development Officer Minutes: The
Committee gave consideration to a report recommending the projects that are to
be put forward for a public vote for the award of the Supporting Communities
Fund in Bute and Cowal for 2018/2019. Decision: The
Committee: 1.
Noted
the contents of the report and; 2.
agreed
the recommendation at 2.1 and 2.2 of the submitted report. (Ref: Report by Community Planning Manager, dated 6 March 2018, submitted.) |
||
Councillors Anderson, Blair, Findlay and Reid returned to
the meeting. |
||
PERFORMANCE REVIEW - AREA SCORECARD PDF 73 KB Report by Performance Management and Improvement Officer. Additional documents:
Minutes: The
Committee considered the Area Scorecard for financial quarters 3 of 2017-2018. Decision The
Committee:- 1.
Noted
the performance presented on the scorecard. 2.
considered
and decided on option 1 Scorecard to be presented at Area Committee meetings. 3.
considered
and decided on Option 2 when accessing Pyramid and; 4. noted that work is ongoing and
to respond to the Performance Management and Improvement Officer with requests
or comments regarding the layout and format of the Report and Scorecard. (Ref: Report by Performance and Improvement
Officer dated 6th March 2018, submitted). |
||
ROTHESAY TO WEMYSS BAY FERRY ISSUES PDF 57 KB Briefing note by Marine Operations Manager Minutes: Members considered a briefing note that provided information on the passenger lifts at Rothesay Pier. Decision The Committee: 1. Noted
the contents of the briefing paper and; 2. Agreed
a press release highlighting the works being carried out by the Council to ensure continuity of service should be
released by the Area Committee. (Ref: Briefing note by Marine Operations Manager dated 6th March 2018, submitted) |
||
ROADS AND AMENITY SERVICES UPDATE Briefing note by Head of Roads and Amenity Services (to follow) Minutes: A report was not submitted and a verbal update was not provided. The Head of Roads and Amenity services had intimated prior to the meeting that individual points or questions that Members have should be raised through the Councillor’s case book system. Decision The Committee: 1. Noted
their unanimous disappointment at the lack of report and officer representation
and; 2.
Requested that an officer be available via Lync
for each meeting of the Bute and Cowal Area Committee
where matters relating to the service are included on the agenda. |
||
Report by Special Projects and Quality Improvement Manager Minutes: The
Committee Considered a report that provided an update on the on-going
discussions between the Council, Kilfinan Community
Forest Company and Tilhill Forestry in relation to
their use of a Council owned road for their forestry activities. The report also advises on the
proposal for housing from Fyne Homes in regard to the Council owned site
adjacent to Tighnabruaich Primary School and which is
accessed along the Council owned road which feeds onto the A8003. The
Committee, the Networks and Standard Manager and the Special Projects and
Quality Improvement Manager held a robust conversation around a number of
points raised by Elected Members and contained within the report. The committee
agreed that a further discussion on matters relating to this issue which
include commercially sensitive information would be held during the private
session of the Area Committee meeting. |
||
BUTE AND COWAL AREA COMMITTEE DATES 2018/19 PDF 86 KB Report by Area Committee Manager Minutes: The Committee considered a report which outlines scheduled meetings in
the Bute and Cowal area from August 2018 to July
2019. Decision The
Committee: 1.
Noted
the contents of the report and; 2. Agreed the recommendation at
2.1 of the submitted report. (Ref:
Report by Area Committee Manager dated 6th March 2018, submitted) |
||
QUEENS HALL UPDATE Report by CHORD Programme Manager |
||
Queens Hall Update Report PDF 90 KB Minutes: The Committee considered a report and presentation on
the commercial position
of the project (programme and cost), setting out: the issues that have affected
the project; their forecast impact upon the project programme and budget;
and what measures are available to address them going forward. Decision The
Committee: 1. Noted the contents of the
report and; 2. Noted the recommendations at
2.1 and 2.2 of the submitted report. (Ref: Report and presentation by CHORD Programme Manager dated 6th March 2018, submitted) |
||
The
Committee resolved in terms of Section 50(A)(4) of the Local Government
(Scotland) Act 1973, to exclude the public for the following items of business
on the grounds that it was likely to involve the disclosure of exempt information
as defined in Paragraphs 8 & 9 of Part 1 of Schedule 7A to the Local
Government (Scotland) Act 1973. |
||
E1 |
Queens Hall Appendix Information Minutes: The Committee considered an appendix report on the capital cost breakdown of the project. Decision The Committee noted the contents of the appendix. (Appendix by CHORD Programme Manager dated 6th March 2018, submitted) |
|
E1 |
TILHILL FORESTRY - EXTRACTION OF TIMBER AT AUCHENLOCHAN - KCFC - FYNE HOMES - USE OF COUNCIL ACCESS ROAD Minutes: Following
the earlier discussion in regards Tilhill Forestry-
Extraction of timber at Auchenlochan- KCFC-Fyne
Homes- Use of Council Access Road, members returned to this item to discuss
matters of commercial sensitivity relating to the issue. Motion That
a special meeting of the Bute and Cowal Area
Committee be called as soon as possible to further discuss the totality of
issues relating to the matter, and that the fullest possible report be provided
to that meeting in respect of the Timber Transport Management Plan and the
future use of the Council owned road for forestry operations. Proposer
Councillor Yvonne McNeilly Seconder
Councillor Reid Decision The
Committee: 1. Noted the contents of the report 2. Agreed to call a Special Area Committee
Meeting 3. Requested a map of the area concerned
be submitted and; 4. Requested representation from Roads and
Amenity Services at the meeting. (Ref:
Report by Special Projects and Quality Improvement Manager dated 6th March
2018, submitted) |
|
E1 |
ROTHESAY PAVILION PROGRESS REPORT Report by Rothesay Pavilion Project Manager Minutes: The Committee considered a progress update report on the Rothesay Pavilion Adaptive
Restoration and Extension Works project. Decision The
Committee: 1. Noted the contents of the
report 2. Noted the recommendations at
2.1 and 2.2 of the submitted report 3. Requested a regular update
paper and officer representation be brought to Area Committee for the duration
of the project and; 4. Requested a representative of
the Rothesay Pavilion Charity be invited to the next Bute and Cowal Business Day. (Ref:
Report by Rothesay Pavilion Project Manager dated 6th March 2018,
submitted) |
|
E1 |
ROTHESAY TOWNSCAPE HERITAGE GOVERNANCE Report by Senior Development Officer – East Minutes: The Committee considered a report on the governance arrangements for
Rothesay Townscape Heritage (TH). Decision The
Committee: 1.
Noted
the contents of the report and; 2. Agreed the recommendation at
2.0 of the submitted report. (Ref:
Report by Senior Development Officer dated 6th March 2018,
submitted) |
|
AREA COMMITTEE WORKPLAN PDF 73 KB Minutes: The
Committee considered the Bute and Cowal Workplan for March. Decision The
Committee noted the Bute and Cowal Workplan. (Ref: Bute and Cowal Workplan dated 6th March 2018, submitted). |