Agenda and minutes

Apologies for absence were intimated on behalf of the following:-

Councillor Donald Kelly

Councillor John McAlpine

Sally Loudon, Chief Executive

Iain MacDonald, BEAR

There were no Declarations of Interest.

The Minute of the previous meeting held on 5 June 2013 was approved as a true record, subject to the following amendments:-

Page 2, Item 4 – Public and Councillors Question Time:-

Councillor Currie highlighted the further deterioration of the A83 particularly on the stretch of the Trunk road north of  Inveraray, at the Corran roundabout and at the entrance to Tarbert.

The Minute of the KIWG meeting held on 28 June 2013 was noted.

The Minute of the MAP meeting held on 12 June 2013 was noted.

The Chair invited questions from Members and the public in attendance.

A member of the public in attendance enquired if there was a means of recycling polystyrene within the Argyll and Bute area.  The Streetscene Manager replied that there was not a mechanism in place at present to recycle polystyrene.

Councillor Currie raised his concerns in regards complaints he had received from constituents about the lack of grass cutting, especially on single track roads; whereby drivers had their view obscured presenting a safety issue.  The Head of Roads and Amenity Services replied that, at present, grass cutting was undertaken in-house and the present model of grass cutting had been delayed to the most appropriate time.  If further grass cutting was implemented, then the costs would need to be taken from another budget.  He advised that on Gigha, operatives would return in the Autumn to undertake a shrub cut to ensure adequate visibility at junctions. 

Councillor Horn enquired on the need to move machinery and equipment from Islay to other areas.  The Head of Roads and Amenity Services advised that there were operational reasons for this exercise and it meant deploying the equipment for the most opportune reasons.

Report by Head Teacher

The Committee heard a presentation and report by Neil McKnight, Head Teacher Tarbert Academy on the recent Education Scotland Inspection of the school.

The Chair thanked Neil McKnight for his informative presentation and congratulated him on his recent appointment.

Decision

Members agreed to note the presentation and that Theresa McLetchie would disseminate the  2 presentations by email.

Update by Ian McDonald, BEAR Representative

The Chair advised Members on the late apology submitted by Ian McDonald, BEAR representative. He stated that he intended to write to both Graham Edmond,

and the Scottish Transport Minister to advise of his dismay at the late notification of non-attendance by  BEAR.

Decision

Members agreed that the Chair would write on behalf of the Committee to register their dissatisfaction at the non-attendance by BEAR representation at the MAKI Area Committee.  

Report by Head of Facility Services

The Committee considered a report providing an update in regards the proposal to include Kintyre Park within the site for development of the new Campbeltown Grammar School.

Decision

Members agreed:

1.         To note the report

2.         That the Project Officer, Schools Development would bring details of the

            proposed options and design to a future MAKI Area Committee

 Report by Executive Directors – Community Services and Customer Services, dated 7 August 2013, submitted).

Report by Contracts Manager

The Committee received a follow up to a report presented at the March 2013 Business Meetings, which set out the reduction in road maintenance revenue activities to be delivered in 2013/14 and 2014/15 as a result of a reduced revenue budget provision.

Discussion followed in regards the integration of the WDM and Total system to provide more comprehensive statistical information for Members.

Decision

Members agreed to note the report.

(Reference: Report by Executive Director – Development and Infrastructure, dated 17 July 2013, submitted).  

Report by Head of Roads and Amenity Services

The Committee considered a report providing an update on the A83 Rest and Be Thankful diversion and the potential pedestrian crossing point at Tarbert.

Decision

Members agreed:

1.         To note the report

2.         That the Roads Performance Manager would clarify the £250k funding

            allocation by Transport Scotland  for works along the A83.

(Reference: Report by Executive Director of Development and Infrastructure, dated 19 July 2013, submitted).

Report by Contracts Manager

The Committee considered a report providing an update on the classification 1 potholes, with the provision of performance information in relation to response times for the MAKI area.

Decision

Members agreed that the Head of Roads and Amenity Services would review the figures detailed within the report for accuracy and forward updated information to Members.

(Reference: Report by Executive Director of Development and Infrastructure, dated 17 July 2013, submitted).

Report by Executive Director – Development and Infrastructure.

The Committee considered a report providing a proposed draft service delivery model for 2014/15 which had been developed following Member Workshop previously held.  This report proposes a draft area model and also proposes that a stakeholder workshop event be held.   

Decision

Members agreed:

1.         That the service delivery model detailed below is endorsed; and

2.         That approval is given for consultation to be carried out with key

stakeholders on the draft service delivery model proposed in this report; and

3.         That the Streetscene Manager would instigate the procedure to

           implement a legal agreement with West Kintyre Community Council in

           regards the public convenience at Tayinloan.

4.        That the Streetscene Manage would liaise with the Area Governance

           Manager to compile a list of Community Councils and local

           organisations to meet with as part of the consultation process.

(Reference: Report by Executive Director of Development and Infrastructure, dated 17 July 2013, submitted).

Report by Executive Director – Development and Infrastructure.

The Committee considered a report providing an assessment of use of the former Kilkerran play area site and detailed a proposal of use from the local community.

Decision

Members agreed:

1.                  To note the report.

2.                  That the Streetscene Manager would undertake an Options appraisal at Kilkerran Park

3.                  That the Streetscene Manager would instigate an audit on benches in Campbeltown.

4.                  That the Streetscene Manager would schedule and facilitate Ward surveys with local Members at an early date.   

(Reference: Report by Executive Director of Development and Infrastructure, dated 3 July 2013, submitted).

Report by Marine Operations Manager

The Committee considered a report requesting approval to progess the planned refurbishment of the existing faciliites at the Fish Market, Campbeltown.

Decision

Members agreed:

1.                  To note the report

2.                  That in the event of female facilities being required, these would be capable of being accommodated in the refurbished structure. 

(Reference: Report by Executive Director of Development and Infrastructure, dated 11  July 2013, submitted).

Report by Community Development Officer

The Committee considered a report which detailed the recommendations for the award of Third Sector Grants (including Events and Festivals) to Third Sector organisations for the MAKI area.

Decision

Members agreed:

1. To award all of the grant recommendations made in the papers submitted by the Community Development Manager with the exception of  3.4 and 3.5
2. To increase the grant funding for (3.4) – Girlguiding Argyll Training to £280.
3. To increase the grant funding for (3.5) – Tarbert After School care to £719.

(Reference: Report by Community Development Manager, dated 9 July 2013, submitted).

Report by Area Governance Manager

The Committee considered a report providing information in regards the up-to-date status of local partnerships within the MAKI area.

Decision

Members agreed to recommend to the next meeting of the MAKI Community Planning Group that the Mid Argyll Partnership (MAP) and the Kintyre Initiative Working Group (KIWG) are recognised by the Community Planning Partnership as key strategic partners and fully integrated into the local Community Planning Group.

(Reference: Report by Executive Director of Development and Infrastructure, dated 18 July 2013, submitted).

Report by Area Governance Manager

The Committee considered a report providing an update on the arrangements which are in place for telephone call handling in Police Scotland.

Decision

Members agreed to note the report.

(Reference: Report by Executive Director of Development and Infrastructure, dated 15 July 2013, submitted).

The Committee considered the Item Tracker.

Decision

Members agreed that the Area Governance Manager would amend the Item Tracker and circulate to Members.

(Reference: MAKI Item Tracker, dated 7 August 2013, submitted).

Report by Executive Director – Customer Services.

The Committee considered a report advising Members of the three approaches which have been received in respect of the utilisation of the land which currently accommodates the small user sites at Bengullion Road, Campbeltown.

Decision

Members agreed to the recommendations detailed at 2.1 and 2.2 of the report.

(Reference: Report by Executive Director of Customer Services, dated 5 July 2013, submitted).

Report by Executive Director – Customer Services.

The Committee considered a report providing an update on the sale of the former school and schoolhouse at Oakfield Road in Ardrishaig.

Decision

Members agreed to the recommendations detailed at 2.1 and 2.2 of the report.

(Reference: Report by Executive Director of Development and Infrastructure, dated 17 July 2013, submitted).

The Committee resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the public for the following item of business on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraph 9 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

Para 9

Any terms proposed or to be proposed by or to the authority in the course of negotiations for a contract for the acquisition or disposal of property or the supply of goods or services.