Venue: Marriage Room, Helensburgh & Lomond Civic Centre
Contact: Andrea Moir, Senior Area Committee Assistant - 01369 708662
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APOLOGIES FOR ABSENCE Minutes: Apologies for absence were intimated by: Councillor Graham Archibald Hardie |
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The Chair ruled and the Committee agreed to consider an urgent item taken at item 18. Traffic Regulation Order – Sinclair Street/West Montrose Street, Helensburgh, of the agenda. |
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DECLARATIONS OF INTEREST (IF ANY) Minutes: No declarations of interest
were intimated. |
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Helensburgh and Lomond Area Committee meeting held on 20 September 2018 Minutes: The minute of the Helensburgh and
Lomond Area Committee held on 20th September 2018 was approved as a
correct record. |
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PUBLIC QUESTION TIME Minutes: Questions
submitted by Peter Brown, Vice Convener, Helensburgh
Community Council Question 1 I would be grateful if the
committee could clarify the content of Phase 2. The Position Statement says that
Phase 2 “includes the retail development, skate park, play park and
landscaping”. It would be perfectly understandable if the ‘blank area’ in
the development plan was Phase 2, but the landscaping for which the committee
are being asked to increase the budget is not in the ‘blank area’. The
West Clyde Street landscaping is clearly detailed in the plans which are to be
considered at the PPSL committee on 19th December. This means
that either:
Or
Response
from CHORD Programme Manager: As it clearly
states at section 5.6.1 of the Report to be considered at Item 13 of today’s
Agenda, it was originally envisaged that the landscaping of the area to the
North of the site, along the West Clyde Street frontage, would be part of Phase
2, and therefore no budget allowance for it had been made. That is why we
are now asking the Area Committee to recommend, to the Policy and Resources
Committee, that additional funding allowance be made a part of the 2019/20
Budget Process. The inclusion of
the start of the John Muir Trail is something which came about as part of the
consultation process and following on from our purchase of the ex-Mariners
site. It was considered
that relocating the start of the trail to this new public space at the
northwest corner of the development site would have mutual advantages, both for
the start of the trail and this new public space. The other benefit
of purchasing the ex-Mariners site was that it provided the physical space for
us to introduce a left turning lane from the pierhead
site following the Traffic Assessment. The budget previously
agreed covered the following elements:
Question 2 Previous budget plans for the
development have included an expectation of £250,000 funding from Sport
Scotland to pay for the moveable floor for the training pool. That does
not appear in the budget in Section 6.0. Where is this money – if it is
no longer being requested from Sport Scotland then where is the money to pay
for the moveable floor to come from? Response
from CHORD Programme Manager: It had always been
the project’s intention to apply for funding support from SportScotland,
given that one of the key elements was the construction of a new leisure
building. Very early
discussions and engagement with SportScotland
suggested that a funding application in the region of £1m would not be
considered unreasonable for a major project such as the construction of a new
leisure centre. However due to
reductions in the SportScotland budget this figure
was downturned to £500k, and in October 2017 we were advised that due to
further budget cuts the maximum funding support for any single project would be
£100k. One of the key
priorities for SportScotland was projects which
improved inclusivity and accessibility to sports facilities, and this fed in to
our design development wherein we have included a number of features or facilities
which are examples of best practice e.g. Changing Places facility and pool
pods. Argyll and Bute
Council made a funding application to SportScotland
for £100k in March, however the informal feedback that we have received,
September 2018, was that our application had been unsuccessful. We are still
awaiting formal confirmation of this decision, but considered it financially
prudent to discount it from our current budget assumptions. We are currently
exploring a number of other external funding opportunities in support of the
project, but these are at very early stages. Question 3 The cost of this project
appears to be constantly growing. In June 2016, the Project
Initiating Document forecast that the development would cost £18.2M including:
Despite this last item, the budget
has now grown to £19M, and a further £0.5M is being requested of the Area
Committee. In addition, the revised plans in front of the PPSL committee
show an additional 0.5m seawall on top of the flood defences, which has yet to
be costed. It is likely that this
addition to the defences will take the cost of the project close to £20M, which
is an increase of £1.8M, or 10%, in just 18 months. And that is before a
Full Business Case for the leisure centre has been completed. How expensive does this development
need to become before the Area Committee decides that it is unaffordable, and
that the cheaper solution, of locating the leisure centre closer to the
existing swimming pool so that the flood defences can be reduced in both height
and cost, is the right solution? Response
from CHORD Programme Manager: |
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RURAL WATCH Presentation by Constable David Armstrong, Police Scotland Minutes: The Committee considered a
presentation by Constable David Armstrong on Rural Watch which is a Police
Scotland initiative that provides a neighbourhood watch scheme specifically
aimed at rural communities. The Chair thanked Constable
Armstrong for his informative presentation. Decision The
Helensburgh and Lomond Area Committee noted the
contents of the presentation. (Ref:
Presentation by Police Scotland dated 20 December 2018, submitted) |
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SECONDARY SCHOOL REPORT (HERMITAGE ACADEMY) PDF 255 KB Report by Executive Director of Customer Services Minutes: The Head Teacher of Hermitage Academy took the Committee
through a progress update report on the schools achievements for the 2018
session. Decision The Helensburgh and Lomond Area
Committee: 1. Noted the
contents of the report; and 2. Commended
the work and continued improvement being achieved by the school. (Ref: Report by Executive Director of Customer Services
dated 20 December 2018, submitted) |
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HOMELESSNESS IN HELENSBURGH AND LOMOND PDF 161 KB Report by Executive Director of Development and Infrastructure Minutes: The Committee
considered an update report on the issue of homelessness in Helensburgh
and Lomond. Decision The Helensburgh and Lomond Area
Committee considered and noted the contents of the report. (Ref: Report Executive Director of Development and
Infrastructure Services dated 20 December 2019, submitted) |
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The Chair ruled and the Committee agreed to vary the order of business. Item 15. Charity and Trust Funds was therefore taken after item 7. Homelessness in Helensburgh and Lomond of the agenda. |
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CHARITY AND TRUST FUNDS PDF 659 KB Report by Head of Strategic Finance Minutes: The Committee considered a report that set out the proposed
method for distribution of the charities and trust funds in the Helensburgh and Lomond area. Decision The Helensburgh and Lomond Area Committee
agreed to approve the proposed method for the distribution of the charities and
trust funds as outlined in appendix 1 of the report. (Ref: Report by Head of Strategic Finance dated 20 December
2018, submitted) |
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HELENSBURGH AND DISTRICT MEN'S SHED PDF 3 MB Report by Executive Director of Development and Infrastructure Services Minutes: The Committee
considered a report on the proposed siting of a shed for the Helensburgh and District Men’s Shed within Hermitage Park. Decision The Helensburgh and Lomond Area
Committee: 1. Agreed in
principle to the proposal to locate a Men’s Shed within the south west corner
of Hermitage Park, between the Victoria Halls boundary and the burn, subject to
them obtaining all necessary statutory consents and; 2. Agreed that
a Ground Lease should be concluded between the Men’s Shed and the Council, and
that authority is delegated to the Executive Director of Development and
Infrastructure to agree the detailed terms of this lease. (Ref: Report by Executive Director of Development and
Infrastructure Services dated 20 December 2018, submitted) |
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HERMITAGE PARK COMMEMORATIONS GUIDANCE PDF 806 KB Report by Executive Director of Development and Infrastructure Services Minutes: The Committee
considered a guidance report on the style and type of commemorations suitable for
Hermitage Park, covering trees, benches and other commemorative features. A
criteria was proposed to ensure appropriate and non-offensive language is applied
to commemorative plaques/labels. Decision The Helensburgh and Lomond Are Committee: 1. Noted the commemoration
guidance for Hermitage Park; and 2. Agreed to
approve the criteria ensuring appropriate and non-offensive language is applied
to all commemorations within the park as detailed at (5.1.4) of the report: ·
The proposed wording must not be used as a means of
advertising any business; ·
The proposed wording must not cause offence i.e. likely to
be upsetting, insulting, or objectionable to some or most people (Ref: Report by Executive Director of Development and
Infrastructure Services dated 20 December 2018, submitted) |
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HELENSBURGH OUTDOOR MUSEUM - ARTS STRATEGY FUND PDF 80 KB Report by Executive Director of Development and Infrastructure Services Additional documents:
Minutes: The Committee
Considered a report asking Members to agree to the offer of a grant in support
of two applications to the Outdoor Museum Arts Fund, to approve amendments to
the Terms of Reference of the Design Panel and also to request approval of a
variation in the administration of future funding rounds. Decision The Helensburgh and Lomond Area Committee: 1. Approved
Application 1 – Submariners Association; 2. Approved
Application 2 – The Arts Society; 3. Approved
amendments to the Design Panel Terms of Reference; 4. Approved new
arrangements for administering the Arts Strategy Fund; and 5. Approved
Conditions of Grant. (Ref: Report by Executive Director of Development and
Infrastructure Services dated 20 December 2018, submitted) |
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ECONOMIC DEVELOPMENT SERVICE FOCUS OF WORK - ARROCHAR PDF 96 KB Report by Executive Director of Development and Infrastructure Services Minutes: The Committee
considered a report asking Members to endorse a continued focussed approach to
economic development activity in Arrochar. Decision The Helensburgh and Lomond Area
Committee: 1. Noted the
contents of the report; and 2. Endorsed
that the focus of the economic development service work in Arrochar
is unlocking the development potential of the former MoD Torpedo Testing Range. (Ref: Report by Executive director of Development and
Infrastructure Services dated 20 December 2018, submitted) |
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Prior to consideration of the following item of business, Councillor Douglas declared a non-financial interest because she is the Chair of the Duchess Woods Local Nature Reserve Committee. She claimed the benefit of the dispensation contained at section 5.16 of the Standard Commission’s Guidance and Dispensation Note to enable her to speak and vote. |
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DUCHESS WOOD - MANAGEMENT AGREEMENT PDF 172 KB Report by Executive Director of Development and Infrastructure Services Minutes: The Committee
considered a report which outlined the current arrangements for the management
of Duchess Wood and highlighted that the current management agreement will
expire in August 2020. Members were asked to consider potential options for the
subsequent management of the site. Decision The Helensburgh and Lomond Area
Committee agreed: 1. That the
management agreement will not be renewed in 2020 and that officers work with
the Friends of Duchess Wood to explore options (b) and (d) as outlined in the
report; and 2. If there is
no agreement then the wood will revert back to the landowner and that officers
provide clarity on any financial implications to the Council. (Ref: Report by Executive Director of Development and
Infrastructure Services dated 20 December 2018, submitted) |
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HELENSBURGH WATERFRONT - POSITION STATEMENT PDF 762 KB Report by Executive Director of Development and Infrastructure Services Minutes: The Committee
considered a progress update report on the delivery of the Helensburgh Waterfront Development Project, including the
following matters: RIBA Stage 4 – Technical Design; Procurement of the Main Works
Contract; Development of the Full Business Case; Programme for delivering the
project; and the Planning Application. Decision The Helensburgh and Lomond Area
Committee: 1. Noted the progress update contained in the
report; and 2. Agreed to
recommend to the Policy and Resources Committee that an allowance should be
made for additional funding, as set out at Section 5.6 of the Report, as part
of the 2019-2020 Budget Process, for the two additional sections of public
realm improvements approved for inclusion at the end of Stage 3. (Ref: Report by Executive Director of Development and
Infrastructure Services dated 20 December 2018, submitted) |
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AREA SCORECARD FQ2 2018-19 PDF 74 KB Report by Executive Director of Customer Services Additional documents:
Minutes: The Committee considered the Area Scorecard report for
financial quarter 2 of 2018-2019. Decision The Helensburgh and Lomond
Area Committee: 1. Noted the
performance presented on the Scorecard and supporting commentary; 2. Noted that upon
receipt of the quarterly performance report the Area Committee contact either
the Performance Improvement Officer or the responsible named officer with any
queries; and 3. Noted that
work is ongoing and to respond to the Performance Improvement Officer with
requests or comments regarding the layout and format of the report and
scorecard. (Ref: Report by Executive Director of Customer Services
dated 20 December 2018, submitted) |
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The Chair ruled and the Committee agreed to vary the order of business, therefore item 18. Traffic Regulation Order – Sinclair Street/West Montrose Street was taken after item 14. Area Scorecard FQ2 2018-19 of the agenda. |
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TRAFFIC REGULATION ORDER - SINCLAIR STREET/WEST MONTROSE STREET, HELENSBURGH PDF 126 KB Report by Executive Director of Development and Infrastructure. Additional documents:
Minutes: The Committee considered a
report detailing
the traffic regulation order objections and proposed recommendation for
Sinclair Street and West Montrose Street, Helensburgh. Decision The Helensburgh and Lomond Area
Committee agreed that the TRO is progressed to the final stage of the statutory
process and that the order is made with the following modification:- ·
Reduction in the length of proposed waiting restriction on
the north side of Maclachlan Road to allow additional
parking at this location. (Ref: Report by Executive Director of Development and
Infrastructure Services dated 20 December 2018, submitted) |
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The Chair advised that appendix 2 of the following report contained exempt information as defined in paragraphs 6 and 13 of Part I of Schedule 7a to the Local Government (Scotland) Act 1973 and as such if Members wished to discuss the information contained in that appendix they would require to agree the exclusion of press and public. |
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HELENSBURGH, CARDROSS AND DUMBARTON CYCLEWAY Additional documents:
Minutes: The Committee
considered a report on the progress made since the Helensburgh
and Lomond Area Committee on 20 September 2018 in relation to the delivery of
Argyll and Bute Council’s long-standing commitment to the provision of a dedicated,
high quality walking and cycle route linking Helensburgh,
Cardross and Dumbarton. Decision The Helensburgh and Lomond Area
Committee: 1. Noted the
progress to date and future programme for the delivery of the Helensburgh, Cardross and
Dumbarton Cycleway and; 2. Agreed to
support the continued commitment to construct the approx. 285m section of the
route along Geilston Park [unadopted road] and
through the Cardross Playing Fields and Cardross Park, now planned for spring 2019. (Ref: Report by Executive Director of Development and
Infrastructure Services dated 20th December 2018, submitted) |
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HELENSBURGH AND LOMOND WORK PLAN PDF 61 KB Minutes: The Committee gave consideration to the Helensburgh
and Lomond Workplan for December 2018. Decision The Helensburgh and Lomond Area
Committee noted the Helensburgh and Lomond Workplan. (Ref: Helensburgh and Lomond Workplan dated 20 December 2018, submitted) |
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E1 Paragraph 6 Information relating to the financial
or business affairs of any particular person (other than the authority). |
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Paragraph
13 Information which, if disclosed to the public, would reveal
that the authority proposes- (a)
to
give under any enactment a notice under or by virtue of which requirements are
imposed on a person; or (b) to make an order or direction under any enactment. |