Venue: Council Chambers, Kilmory, Lochgilphead. View directions
Contact: Samantha Quarton 01546 604464
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Welcome and apologies (chair) - Grant Manders Minutes: Apologies were received
from: Neil Francis, Scottish
Enterprise Elaine Garman, NHS
Highland Sue Gledhill, HIE Donald MacVicar, Argyll
and Bute Council Shirley MacLeod, Argyll
and Bute Council Gordon Wales, Scottish
Government Christina West, Health
and Social Care Partnership Grant extended a warm
welcome to Jennifer Nicoll as the new Area Manager of HIE and to Cleland
Sneddon attending the Management Committee in his capacity of Chief Executive. Grant advised that Becky
would be filming parts of the Management Committee meeting, as agreed at the
meeting in March, and that the material would not be in the public domain at
this time. |
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Minute and Highlights of the CPP Management Committee meeting on the 24th March 2016 PDF 102 KB Additional documents: Minutes: The minutes and highlights of the meeting of the CPP
Management Committee of the 24th March 2016 were approved as a
correct record. Grant requested that all members of the Management Committee
ensure the dates of future meetings were in their diaries. |
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Minutes: The Action Tracker was updated and approved as an accurate
reflection of current actions. |
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Health and Social Care - the way ahead and links to Community Planning |
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Community Justice and self-evaluation - Care Inspectorate PDF 82 KB Additional documents: Minutes: Claire Wilson from the Care Inspectorate gave a presentation
to the Management Committee on the new self-evaluation model for Community
Justice that Claire is currently devising. It was noted that this should be
developed by December 2016. Grant reiterated that the CPP now has a statutory duty for
arrangements for Community Justice and that all partners now have a role to
play. He advised that the tripartite arrangement with East and West
Dunbartonshire Councils may make self-evaluation more complex and that the
Alcohol and Drug Partnership also had a role. Louise Long welcomed the EFQM model being proposed but
highlighted the complexities that the Criminal Justice Social Work team within
Argyll and Bute face and the limited capacity and resource within the team to
prepare for self-evaluation. Claire advised that Phase 2 of the project would
look at this. It was noted that the involvement of the Local Authority was
not limited to Social Work but that Education, Housing and Employability
departments were all linked to Community Justice. Glenn Heritage advised that she had had two meetings with
the Transition Lead, Mary Holt, and was encouraged by the direction being
taken. |
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Minutes: Ann Marie Knowles spoke to the report advising of the revised
delivery framework with updated roles and responsibilities for members of the
groups which sit under Argyll and Bute’s Children. It was noted that the CPP has a role in Argyll and Bute’s
Children through changes to legislation and that the Management Committee would
receive regular reports from Argyll and Bute’s Children on delivery and
progression of the aims and aspirations of the Integrated Children and Young
People’s Service Plan 2014-2017. The Management Committee agreed to the recommendations in
the report which were to: ·
Note the proposal for a revision of the existing
operational protocols for Argyll and Bute’s Children as noted in the
organisational structure (Appendix 1) ·
Agree the implementation of the revised
structure (Appendix 2) ·
Note the currently Children’s Service Plan
2014-2017 requires to be updated; and the requirement for a new strategic
children’s plan is required through the Children and Young People Act ·
Agree that the new Argyll and Bute’s Children
Strategic Group be tasked with taking forward the refresh of the Integrated
Children’s Service Plan for introduction in 2017, and ·
Agree the Argyll and Bute’s Children Strategic
Group submits a draft Integration Children’s Service Plan for consideration and
approval by the Community Planning Partnership |
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National and Local Community Planning matters |
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Community Empowerment (Scotland) Act - consultation on guidance and regulations PDF 106 KB Minutes: Rona Gold advised the Management Committee on the detail
within the guidance and regulations on the Community Planning element of the Community
Empowerment (Scotland) Act. Samantha Quarton then advised of the feedback that
had arisen from the Area Community Planning Groups during their meetings in May
2016. It was agreed that the following points be included into the
consultation response:
It was agreed that the response be submitted to the Scottish
Government following inclusion of the above points. Action: Rona to amend
consultation response to include discussion and then submit to Scottish
Government |
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Area Community Planning Groups, paper, Lorna Elliott PDF 103 KB Minutes: Lorna Elliott updated the Management Committee on the May
meetings of the Area Community Planning Groups. The highlights were noted
including the results of the recent Area Community Planning Satisfaction
Survey. Discussion was held on appropriate responses to the points
raised in 4.2 of the report. The points raised and response given are as
follows : a) Consider
all aspects relating to the difficulty of attracting key workers to the area
and in particular the perceived related trend of key worker families remaining
based outwith the area Response: Grant advised that he
is meeting with the Chairs of the Area Community Planning Groups at the end of
June and would pick up this with them then. b) Consider
the impact of road closures on Home Care Workers and the need for robust
protocols to be in place between partners to help mitigate the impact on
service delivery Response: It was agreed that all
partners have a role to play in communication and that the priorities of Police
Scotland are to deal with the incident. Gail McClymont
will take this issue to the Multi-Agency Road Safety Group with the specific
action to discover whether the council’s Emergency Planning team receives
sufficient information at the time of a road closure to inform other
departments, namely Social Work and Education. c) Consider
the need to have communication links between the Area Community Planning Groups
and the Health and Social Care Locality Groups. Response: The Locality Groups are
now active and have agreed that three key messages will come out of every
meeting which will be for dissemination to all interested parties. d) Consider
ways to facilitate the dissemination of robust and substantive partnership data
to support consideration of issues and long term planning Response: Grant advised that he
would pick up this with the Chairs of the Area Community Planning Groups at
their meeting in June. Action: Gail McClymont will take the issue of communicating road
closures to the Multi-Agency Road Safety Group, to also include whether the
council’s Emergency Planning team receives sufficient information at the time
of a road closure to inform other departments, namely Social Work and
Education. |
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National Community Planning Group, verbal, Gordon Wales Minutes: Gordon Wales had advised whilst intimating his apologies,
that he would liaise with Rona further on informing the Management Committee of
key messages. |
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Minutes: Gail advised of the plans to introduce
Youth Engagement Officers into three secondary schools the wide remit these
Officers would have, the application process to select the right candidates and
the need for positive communication around the purpose of the Youth Engagement
Officers. The Management Committee agreed to
note and endorse: ·
The introduction and deployment of Youth
Engagement Officers in Hermitage Academy, Dunoon Grammar School and Oban High
School ·
The development of a Service Level Agreement in
respect of the roles and responsibilities of the creation and deployment of
Youth Engagement Officers. ·
The development of a communication and media
strategy to raise school and community awareness of the creation and deployment
of Youth Engagement Officers. |
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SOA Delivery Plan Review, presentation, CPP team PDF 153 KB Minutes: Rona gave a presentation
highlighting the process that had been undertaken to review the Delivery Plans.
The reduction in number of performance measures was highlighted and it was
noted that there were a number of performance measures which required development
and therefore would not be reported immediately. Cleland requested that if
development work on performance measures showed that the indicator was just not
achievable then Rona had a mandate to strike the measure and this was agreed. Pippa Milne suggested a
self-challenging and positive approach to performance management with the focus
being on whether the actions were delivering the impact that the Management
Committee wished to see. Jim Hymas
advised that an additional performance measure was required for Outcome 6 – the
number of accidental dwelling house fires in addition to the existing measure
of number of people killed or seriously injured in fires. Supplementary information was
circulated at the meeting including: ·
A document detailing the roles and
responsibilities of Outcome Leads, Lead Officers and the Community Planning
team was also circulated to Management Committee members and it was agreed that
this would be circulated electronically following the meeting. ·
A table showing the Lead Officers who have
responsibility for delivering actions within the plans. It was noted that with
the exception of Louise Long who is a Lead Officer for three Outcomes in
addition to being an Outcome Lead, no other Lead Officer features in more than
two Outcomes. It was also agreed that Argyll College be more explicitly
referenced within Outcome 1. The Management Committee were advised that Fraser Durie would now be the Outcome Lead for Outcome 3. Actions:
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Papers for noting |
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Minutes: The exception reports were noted and all Outcome Leads were
asked to ensure missing data was with Rona by the end of June to ensure
inclusion in the Annual Report 2015-2016. Action: Outcome Leads
to ensure that any missing data is with Rona by the end of June to ensure
inclusion in the Annual Report. |
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AOCB · Loneliness Awareness Campaign “Reach Out” – Alison McGrory Minutes:
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Dates of next meetings Tuesday 2nd August – Full Partnership Thursday 29th September – Outcomes 2 and 6 Tuesday 20th December – Outcomes 3 and 4 Minutes: Tuesday 2nd August – Full Partnership Thursday 29th September – Outcomes 2 and 6 Tuesday 20th December – Outcomes 3 and 4 |