Venue: McCaig Suite, Corran Halls, Oban
Contact: Catherine Dods, Area Governance Assistant (Temp) 01631 567855
Note | No. | Item |
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APOLOGIES FOR ABSENCE Minutes: Apologies for absence were intimated by:- Councillor Alistair MacDougall |
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DECLARATIONS OF INTEREST (IF ANY) Minutes: There were no Declarations of Interest. |
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MINUTES OF PREVIOUS MEETING - 10 OCTOBER 2012 Minutes: The Minute of the previous meeting held on 10 October 2012 was approved as a correct record. |
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Correspondence |
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Minutes: A thank you letter was received and noted from Oban Bowling Club for receipt of funding from the Common Good fund. |
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Oban War and Peace Museum Minutes: Oban War and Peace Museum had written requesting clarification as regards the previous expression of support from War and Peace Museum. It was agreed that a letter be sent on behalf of the Trustees to the museum to clarify the position that they had receive a payment for the current financial year and indicating that the trustees had reduced funds at their disposal for future years but that they could apply for funding next year. |
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Widening the Trusteeship /inviting observers to Common Good Fund Meetings - Verbal Discussion Minutes: The Committee discussed
options to widen Trustee Membership and/or invite observers to the meeting to
ensure greater visibility to the community of the application of the fund. Having heard from the Head of
Governance and Law in this regard it was noted that clarity was required on the
role of additional members/observers in the decision making process. The Committee proposed to
invite the Chair of the Oban Community Council and a Church Representative to
participate in future meetings however they would not have voting rights. Decision: The Trustees agreed to invite
observers to attend one from the community council and one representing the
religious community in Oban. They would
not have voting rights but would be invited to offer views on the business of
the fund. |
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Distribution Policy/Criteria for Applications Minutes: It was noted that Agenda
items 6 and 7 would be taken together and having heard from the Head of
Governance and Law in this regard the Trustees agreed that the revised criteria
for applications and a refreshed distribution policy should be developed and presented
to a future meeting for noting. Decision The Committee agreed that the
Clerk should incorporate the revised criteria for applications and a refreshed
distribution policy to be presented to a future meeting for noting. |
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E1 |
Report on Income and Expenditure - 1.4.12 - 14.11.12 Minutes: A report was presented by
Andy Newiss as independent advisor and the Committee
noted the current financial position and outstanding commitments. Updated information was
requested in relation to the current status of projects with committed funding
as agreed by the previous trustees and it was agreed this
would be taken forward by the Chair in respect of Shopmobility
and by the Area Governance Manager for all other matters. The Committee requested that
consideration be given to inclusion of the current financial status of the
Common Good Fund being hosted on the website. Discussion took place in
relation to future predicted income and costs associated with the investment of
funds. It was noted that the Chair had been in discussion with the Head of Strategic
Finance in relation to stockbrokers fees and that a report would come to the
February Committee in this regard. Decision 1.
The Area Governance Manager to collate updated
information on the status of funded projects for consideration at the next meeting. 2.
Area Governance
Manager to explore arrangements for inclusion
of financial status of Common Good Fund on website and report back. 3.
Head of Strategic
Finance to present report on costs associated with maintaining Common Good Fund investments in February. |
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END OF YEAR PROJECT MONITORING Report by Area Governance Manager Additional documents: Minutes: The Committee considered a report
from the Area Governance Manager on proposals to monitor the use of Common Good
Funds by requiring beneficiaries to complete an end of Project Monitoring Form. The Committee welcomed the report
and agreed to adopt the proposed process and template form. Decision: The Committee agreed to adopt
the end of year project monitoring process and template form. |
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Presentation of Quaichs Report by Area Governance Manager Minutes: The trustees agreed to award quaichs to the recipients detailed in the report and that
arrangements be made for the trustees to present these as soon as convenient. |
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NEW APPLICATIONS |
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Argyll and Bute Rape Crisis Minutes: The trustees considered an
application from Argyll & Bute Rape Crisis requesting a grant of £2000
towards the provision of suitable premises to support training delivery to
front-line workers. The trustees noted that this
was a request for support with core costs and as such was contrary to the core
principles of the distribution criteria. Additionally it noted that the
organisation had previously been the recipient of Common Good funding to the value
of £1508 and was also in receipt of funding from A&B Council. Decision The request was rejected on
the basis that it did not meet the core principles associated with the
distribution of Common Good Funds however the response should include reference
to further avenues of support that may be available from the Council. |
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E1 |
Oban and Lorn Youth Pipe Band Association Minutes: The Committee considered an
application from the Oban and Lorn Pipe band
requesting a grant of £4,000 towards the purchase of new drums and equipment
for the novice juvenile band. Decision The Committee agreed to award
the sum of £1000. |
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E1 |
GLENCRUITTEN GOLF CLUB Minutes: The Committee considered an
application from Glencruitten Golf Club for £15,000
over 3 years to support the junior level golf training programme. Funding would
go towards training coaches, purchase of equipment, transportation costs and
upgrading of locker room. Decision The Committee noted that in
accordance with its distribution policy it could not deal with multi-year
applications however it would encourage the Club to reapply for future funding.
It noted the good work that was being undertaken to support young golfers and
agreed to award £1000 for the specific purpose of continuing to support young
people and encourage the next generation of golfers. |
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WINTER FESTIVAL COMMITTEE Minutes: The trustees agreed to
consider an urgent application from the Winter Festival Committee seeking
funding to meet insurance liability costs associated with the erection of the
gift of an additional Christmas tree to the town. It was noted that Transerv who owned the area of land where the tree was to
be sited had insisted on a higher than usual level of insurance liability of
£10m. thereby incurring additional costs which had yet to be fully determined. Decision Pending further detail on costs and the completion of the application form by the Winter Festival Group in relation to insurance liability costs the trustees agreed to delegate authority to the Head of Governance and Law in consultation with the Chair to approve the application. |
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Christmas Lights Minutes: The trustees also noted the
position in relation to the funding of the Christmas lights and recent
correspondence from the town traders, it was understood that funding of £16,000
was in place to support this which included: £8,000
– Common Good Fund £6,000
– Traders £1,000
– Community Council £1,000
– McQueen’s Family Trust The Chair advised the
trustees that it was her understanding that the funding might be in place as
outlined and requested that the Head of Governance and Law confirm the position. (Note: It was subsequently confirmed by the Chair of
the Oban Town Centre Traders Amenity Association that there remained a shortfall
in funding of £2,950. In accordance with
the previous decision of the Oban Common Good Fund to underwrite the shortfall,
the sum of £2000 was released) |
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E1 Paragraph 6 Information relating to the financial or
business affairs of any particular person (other than the authority). |