Agenda and minutes

Apologies for absence were received from Councillors Audrey Forrest, Amanda Hampsey, Daniel Hampsey, Graham Hardie, Mark Irvine, Andrew Kain, Paul Kennedy, Liz McCabe and Dougie Philand.

There were no declarations of interest.

Report by Head of Legal and Regulatory Support

The Chair welcomed everyone to the meeting.  In line with recent legislation for Civic Government Hearings, the parties (and any representatives) were given the options for participating in the meeting today.  The options available were by video call, audio call or by written submission.  For this hearing, the applicant opted to proceed by way of video call. 

Having noted that the representations submitted in respect of the application had been withdrawn, the Chair outlined the procedure that would be followed and invited the Legal Manager and the Regulatory Services and Building Standards Manager to provide an update.

The Legal Manager advised that the concerns raised by Police Scotland in their letter dated 7 June 2024 had been fully resolved.  She advised that agreement had been reached by all parties and Police Scotland had advised that they wished to withdraw their letter of representation.  Ms Mair advised that if Members were minded to grant the application, it was recommended that it is granted subject to the standard conditions together with the further additional conditions, outlined in paragraph 5.2 of the report. 

The Regulatory Services and Building Standards Manager outlined the initial concerns around the draft Event Safety Operational Plan and in particular to the proposed evacuation procedures, and advised of the significant amount of work undertaken by the multi-agency Safety Advisory Group (SAG) to ensure a ‘safe event’.  He further outlined the ongoing work of the SAG which included a further meeting, scheduled to take place on 3 July 2024 where the final safety and evacuation plans will be received.  Mr Morrison advised that the issues outlined in the representation by the Council’s Environmental Services, dated 7 June 2024, had now been satisfactorily resolved and as such the representation had been withdrawn.  He advised that if Members were minded to grant the application, that it be granted subject to the standard conditions together with the further additional conditions, outlined in paragraph 5.2 of the report.

APPLICANT

The Applicant confirmed that she had nothing to add at this time.

MEMBERS’ QUESTIONS

There were no questions from Members.

SUMMING UP

Applicant

The Applicant confirmed that she had nothing to add.

When asked, the Applicant confirmed that she had received a fair hearing.

DEBATE

Councillor Blair moved that the application be granted subject to the standard conditions together with the further additional conditions as outlined in paragraph 5.2 of the report.  This was seconded by Councillor Armour.

With no one being otherwise minded, this became the decision of the Committee.

DECISION

The Planning, Protective Services and Licensing Committee agreed to grant the Temporary Public Entertainment Licence to Tiree Music Festival CIC, subject to the standard Public Entertainment Licence conditions together with the further additional conditions as follows:-

1. The use of the premises is restricted to the following kind or kinds of entertainment or recreation, namely Music and Cultural Activities.

 

2. The number of persons admitted to the premises at any one time shall not be in excess of 2150 (Ticketed guests) and 350 (rotating staff and Artists).

 

3. The premises may only be open for the purposes of recreation or entertainment only as follows:

 

Days:  Thursday, 11^th July 2024 until Monday, 15^th July 2024.

Times:  Varying between the hours of 0800 and 0100.

 

Thursday, 11^th July 2024              1800 to 2230

Friday, 12^th July 2024                   1200 to 0100 (Saturday, 13^th July 2024)

Saturday, 13^th July 2024               1200 to 0100 (Sunday, 14^th July 2024)

Sunday, 14^th July 2024                 1200 to 0000 (midnight)

Monday, 15^th July 2024                campsite closes 1200

 

4. The Festival will only take place if all matters in the approved event plan are in place and implemented.

 

5. An inspection of the festival site will take place at a mutually agreed time when representatives of the Local Authority, Police Scotland and Scottish Fire and Rescue will inspect the site and establish whether the event plan is fully implemented by the licensee.

 

6. Representatives of the Local Authority, Police Scotland and Scottish Fire and Rescue shall have unrestricted access to all areas at the festival site.

 

7. The licence holder shall ensure that they comply fully at all times with the list of standard conditions on the attached schedule.

 

(Reference:  Report by Head of Legal and Regulatory Support, submitted)