Your Personal Data
Argyll and Bute Council will act as the ‘Data Controller’ for the personal data you provide to us. The Data Protection Officer, who is responsible for ensuring personal data is managed in accordance with data protection legislation, can be contacted as follows:
Address: Iain Jackson, Governance, Risk and Safety Manager, Argyll and Bute Council, Governance and Law, Kilmory, Lochgilphead PA31 8RT.
Email: Iain.Jackson@argyll-bute.gov.uk or data.protection@argyll-bute.gov.uk
Telephone: 01546 604188 or 01546 605522
What information do we need?
The information we collect from you will include details such as your name, date of birth, signature and interest in land or property.
Why we need this information?
To allow us to progress an enforcement action in relation to an interest in land or property.
We need to know this information in order to:
- To verify your identity where required,
- To contact you by post, email or telephone and
- To maintain our records
Our legal basis for processing your information is:
- Legal obligation – in relation to our Statutory Duties processing is necessary for compliance with a legal obligation under the Town and Country Planning (Scotland) Act 1997
- Public tasks – in relation to actions in the public interest under our statutory powers under these acts i.e. enforcement.
What we will do with your information?
Enforcement actions will remain confidential unless the outcome of such results in a decision of public interest wherein it may be added to the public record.
We will share your information with the service categories of organisations listed below for the purposes specified
- The Councils’ Planning, Protective Services and Licensing Committee (PPSL) which can review decisions on proposed enforcement action.
- Other public bodies (and also receive information from these other bodies) as part of consultation in the public interest, including Scottish Water.
- Regulatory and law enforcement bodies in compliance with legal obligations including SEPA
- Other Council services to help us improve our services, including Building Standards, Environmental Health.
UK or International Data Processing
All of the information we collect from you will be processed by staff in the United Kingdom. You should be aware however that your data will be stored on servers located in within the United Kingdom; the data will not be processed outside the European Union. We will take all reasonable steps to ensure that your data is kept securely and more information on how we do this can be provided by the Data Protection Officer if required.
How long will we keep your information?
We will usually keep your information in perpetuity for legal reasons. More information on our retention schedule can be provided by the Data Protection Officer if required.
Automated Decision Making
There are no Automated Decision Making systems used for any of the purposes identified above.
Your Rights
When you provide information to the Council, you will have the following rights:
- to withdraw consent at any time, where the lawful basis specified above is consent
- to lodge a complaint with the Information Commissioner’s Office – see below for details
- to request access to your personal data – please contact the Data Protection Officer if you wish to submit a request.
- to data portability, where the Legal basis specified above is i) consent or ii) performance of a contract
- to request rectification or erasure of your personal data, as far as the legislation permits – please contact the Data Protection Officer and provide details of what data you wish to be rectified or erased.
You can find out more about your rights in relation to data protection here: www.argyll-bute.gov.uk/data-protection or from the Data Protection Officer by telephone or in writing, as detailed above.
Information Commissioner’s Office
The ICO is the UK’s independent body set up to uphold information rights.
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113 Email: casework@ico.org.uk
The Information Commissioner’s Office – Scotland
45 Melville Street, Edinburgh, EH3 7HL
Telephone: 0303 123 1115 Email: Scotland@ico.org.uk